Create Make-up Credits & Set Make-up Credit Expiration

Sometimes students can’t attend a lesson. With Music Teacher’s Helper, you can choose whether to offer a make-up lesson, issue a cash credit, or continue charging for the lesson. If you offer make-up lessons, here’s how you issue, track and now set make-up lesson credits that expire. 

Instructions:

  1. Set the Make-up Lesson Credit expiration in the Settings page. Click the Drop down arrow in the upper right hand corner, and go to “Settings”.

settings_tab1_001

 

  1. Click on the Studio Settings tab.

studio_settings_tab

 

  1. You can set a time limit for which a make-up lesson credit is valid. If a student doesn’t use the make-up lesson by then, it will expire. Choose the number of days you would like make-up credits to be valid for. If you don’t want the make-up lesson to expire, you can leave this field blank, or enter 0. Click “Submit” on the bottom right to save your changes.        
  2. Click on an event on the calendar that needs a make-up.
  3. Click “Set Attendance”  & check “Issue Credit for this lesson (refund or make-up)”.

set_attendance

 

make_up_credits_1

  1. Check either Issue Make-up Credit or Issue Cash Credit(Refund).
  2. Enter any notes about why you’re issuing this credit.
  3. Click Submit to save your changes.

make_up_credits_2

Manage Your Existing Make-up Credits

  1. To see a list of all your make-up credits, in the main menu, click “Calendar”, then “Make-up Lesson Credits. The expiration date (if there is one) is shown in the results.
  2. You should see an expiry date when you view the make-up lesson credit in the Make-up Lesson Credits page. If you do not see an expiry date, then you have your settings at no expiration.

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Posted in New Features and Fixes

Google Analytics gives you insights on how visitors find and use your site. It shows which pages of your site are the most popular, how long people are staying there, how people are finding your site, and other statistics.

If you have a Google Account you can activate the service for Analytics using these instructions. If you do not have a Google Account, it’s easy and free to sign up by clicking here.

When you sign up for Google Analytics, you’re given a unique tracking ID called a UA-Number. To use Google Analytics with your Music Teacher’s Helper Studio Website, simply enter this number into your Music Teacher’s Helper Settings page.

Find Your Analytics UA-Number

To find the tracking code, tracking ID, or property number in your Analytics account:

  1. Sign in to your Analytics Account.  http://www.google.com/analytics
  2. Select the Admin tab.
  3. Select an account from the dropdown list in the ACCOUNT column.
  4. Select a property from the dropdown list in the PROPERTY column.
  5. Under PROPERTY, click Tracking Info > Tracking Code.

Google Analytics for music teachers

You’ll now see the complete Google Analytics code for your site near the top of the page. Select the tracking ID (#3 below), starting with “UA”, and add it to your Music Teacher’s Helper Website Settings page.

In Music Teacher’s Helper, click the profile icon in the upper right hand corner, then click “Settings”. Select the “Website Preferences” tab and scroll down until you see “Add Your Google Analytics Code”. Paste in the UA-Number code (#3). Once saved, all pages of your studio website will now be linked with your Google Analytics account.

 

Now you have successfully linked your Google Analytics account to your Music Teacher’s Helper account. Once Google begins collecting data about your site (which can take up to 24-48 hours), you’ll be able to view your traffic statistics from your Google Analytics page.

If you have any questions, please contact us at support@musicteachershelper.com.

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Posted in New Features and Fixes, Using Music Teacher's Helper

Search Engine Optimization (or SEO) is the act of helping your website rank well in search engines for specifics words or phrases, called “keywords”.

You’ll place these keywords in the content of your website or blog to help people find you. For example, you might title one of your web pages, “violin lessons in San Diego” or “advanced harp teacher”. You could then use those keywords periodically throughout the page.

Overloading a page with keywords is not looked upon highly by search engines, but if you write content that a person would find useful, then search engines will likely rank it higher, too.

Another way to increase your search engine rankings is by having your website or pages shared on social media, or getting other relevant websites to link to yours.

Under each page of your Music Teacher’s Helper studio website, you can also enter meta keywords and a page description. These can help search engines know what keywords you intend to be found under, and can help the search engines know how to describe your page to visitors.

To Enter Keywords and Descriptions:

First, click on the Profile dropdown arrow in the upper right corner.

Next click on Settings.

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Then click the Website Preferences tab.

 

Add Keywords into the Box below Website Meta Keywords. This will be one word followed by a comma for each word you want to use. Typically it’s better to use 5-10 words, such as the instrument(s) you teach with the word “lessons” and your location such as city and neighborhood. 

Lastly, enter Descriptions for Website Meta Description. Descriptions will be for each page of your website such as blog, website, policy, etc.

You’re all set! If you have any questions about this feature or anything else, please contact support@musicteachershelper.com.

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Posted in New Features and Fixes, Promoting Your Studio, Using Music Teacher's Helper

This week we are excited to announce updates to the Android and iPhone apps!

Under the left sidebar, you will find a new Metronome tab available to Teachers and Students! A great tool for students during their at home practice sessions. 

metronome app for music teaching

The Lending library functionality is now available in the app. As well as the Report section. There is also new interactive 24 hour Today bar with color codes.

scheduling music students music lesson calendar

Other changes made to the apps:

  • API improvements for today’s events, schedule, calendar > events by day, student details
  • The side menu now has a collapsible Billing menu
  • Duration is displayed on the event detail screen
  • Better contact import for iOS 9
  • Adaptive screens: hiding non active fields like hour in case of an all day event
  • Bug fixes

And here are the changes made to the regular software version of Music Teacher’s Helper:

  • Updated Batch Attendance to allow editing of multiple parameters as it was before.
  • Fixed a bug with invoice v1 default due date if none selected.
  • Fixed a condition that gave a “We could not parse the calendar at the url requested” error when attempting to sync to Google Calendar.
  • Fixed a bug that caused some email invoices to be blank PDFs.
  • Fixed a bug that caused a blank subject line on invoice notification email.
  • Updated calendar filter design.
  • Allowed input of Google Analytics UA code in website settings.
  • Allowed input of SEO info in website settings.
  • Corrected a couple dozen minor issues reported by customers and QC.

Let us know if you have any questions by contacting support. Have a great weekend!

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Posted in New Features and Fixes, Site Announcements, Studio Management

Here’s a list of what’s changed with Music Teacher’s Helper in the past week:

  • Updated the create invoices form so that it does not clear fields after a failed save attempt.
  • Added the end date in the blocked dates list.
  • Solved a Safari specific bug that prevented categories from being edited or added.
  • Fixed an issue with the Repertoire tracker’s input fields display.
  • Made an update to the blog margins display in the Mocha theme’s blog page.
  • Cleaned up the Mileage tracker report’s background and graph lines.
  • Adjusted the layout of the Lessons Taught report’s background and graph lines.
  • Updated Invoice notification email to match template.
  • Solved a bug that occurred when deleting multiple files in the field area.
  • Updated the sidebar and filters on the calendar page.
  • Updated the Mocha and Jazz Elite themes so that they display better on mobile.

Have a great weekend. And let us know if you have any questions by emailing support@musicteachershelper.com

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Posted in New Features and Fixes

We hope you had a great week. Here are some recent fixes and improvements:

  • Added the ability for teachers to receive payments from students in their local currency (Stripe only).
  • Fixed a bug that caused former students to appear in the transaction log.
  • Added various subtle designs improvements such as a drop shadow on the header when scrolled, hover to open sub-items on the menu, toggling drop down on click.
  • Modified web based calendar view on for iPhone and tablets.
  • Corrected several issues with Overdue invoice email notification settings.
  • Corrected date formatting issues on invoices and custom templates.
  • Modified the daily summary font size to use less paper when printing.
  • Added search for category and location drop down selectors.
  • Corrected a bug with the transaction log not displaying all attendance logs.
  • Updated locations to sort alphabetically.
  • Updated tabs so that they re-size to fit screen in a more aesthetically pleasing manner.
  • Updating lesson time entry so that it is easier to directly input instead of clicking and scrolling.

If you have any questions, please reach out to support@musicteachershelper.com. Look out later this month for some exciting new features being added to the iPhone and Android apps!

 

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Posted in New Features and Fixes

We are excited to announce that this Saturday evening, January 23rd, the new Music Teacher’s Helper will go live! Here are the important things to know about the improved look.

Please note: If your display looks off, Hold CTRL + SHIFT + R for a power refresh of your browser. If that does not work, please clear your browser cache and cookies. Please click here for instructions on clearing browser cache.

New look, same functionality.

The new design includes the existing functionality you have come to love about Music Teacher’s Helper. While the look is different, all the menu items and actions you perform will be done the same as before. Below is a preview of the dashboard and also an explanation of how the menu, now on the left side, will work.

The new look will work great on tablets, including iPads!

The new design will be responsive, which means the screen will resize to look good on any computer, tablet, or mobile device. We still recommend you use the dedicated iPhone and Andriod mobile apps to access exclusive features such as push notifications, GPS mileage tracking, and audio/video recording.

Dashboard view of the improved Music Teacher’s Helper

Responsive Music Teacher's Helper Design

Close up view of the new menu

Responsive Menu

 

Main things to know about the new menu:

  • You can minimize the menu by clicking the “hamburger” icon to the left of your studio name.
  • The subtabs show by selecting a main tab and if a subtab has additional options available, you will see that is does by the blue arrow. In the screenshot above, Students is selected as the main tab and E-mail Students is selected as the subtab to show the additional options.
  • The menu size will adapt to the screen you are using, including tablets and all iPad models.

Lastly, your My Account and other menu items previously displayed in the top right will now be available by clicking on the photo icon.

New My Account

Is the Student/Parent area updated as well? 

Yes! And an announcement has been made on their login screen directing them to a page about the updated design. But if you would like to provide them information about the changes, you may send them the following link about specific design differences for the student: http://blog.musicteachershelper.com/new-design-to-student-parent-area/.

We’ll continue adding in some of the bigger improvements and new features that have been requested, as well as several surprises which we know you’re going to love. Thanks for being a part of our Music Teacher’s Helper family! If you have any questions about the new design, please do not hesitate to reach out to support@musicteachershelper.com

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Posted in New Features and Fixes, Site Announcements

We’re getting closer to the new Music Teacher’s Helper design. This is a big first step with upgrades and new features to follow. The release date will be announced with plenty of notice, but here are some important things to know about the improved look:

 

  • The new design includes the existing functionality. While the look is different, all the menus items and actions you perform will be done exactly the same as before.
  • The new design will be responsive, which means the software will function and look great on any computer, tablet or mobile device. We still recommend you use the dedicated iPhone and Android mobile phone apps to access exclusive mobile features such as push notifications, GPS mileage tracking, and audio/video recording.

After we release this new design, we’ll begin adding in some of the bigger improvements and new features that have been requested for a long time, and several surprises which we know you’re going to love. Thanks for being a part of our Music Teacher’s Helper family! If you have any questions about the coming design, please do not hesitate to reach out to support@musicteachershelper.com 

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Posted in New Features and Fixes, Site Announcements

Screenshot 2015-12-03 at 9.33.27 AM

You can now select makeup lesson credits for a sibling of a student when editing a calendar event. This allows you to use the lesson credit of one student for another student within the family.

Here’s a list of other improvements and fixes made this past week:

  • Updated registration page on Studio sites so that notification of a problem with the submission is more informative and easy to understand.
  • Removed irrelevant items from the “Advanced Search” function’s drop down lists.
  • Fixed a bug that caused the Set Attendance pop up box to freeze for random teachers.
  • Added the name of the quote’s author to the Music Staff website theme.
  • Solved an issue that prevented display of the “Start Date” column’s data for some teachers on the “Blocked Dates” page.
  • Corrected display of Blog Posts for some students after logging in to their dashboard.
  • Added “Notes” field content to Mileage tracker’s exported spreadsheet.

Lastly, we are finishing up modifications to the new look for Music Teacher’s Helper, which will be released during the holiday break. There will be lots of information regarding the new look coming over the next couple weeks. Have a great weekend!

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Posted in New Features and Fixes, Studio Management

To our U.S. members, we hope you had a nice Thanksgiving! Here is a list of software updates made this past week:

  • Corrected a bug that caused an incorrect time stamp for manually generated and sent invoices.
  • Made the header row clickable on the days of the week in the calendar’s week view so it’s easy to open the day’s view.
  • Corrected a bug that occurred when clicking to subscribe to calendar link from student profiles.
  • Updated the parent and student login time stamps to remove any possible inaccuracies.
  • Made it so that emails sent using personally created templates are displayed correctly in the email history.
  • Optimized the calendar syncing process so that it is faster and more reliable.
  • Added an “Inactive” status to the blog column that contains the “Preview” option (previously it was blank).
  • Increased the width of the “Birthday” column on the student contact list report so that the date is on one line.
  • Removed time stamps from announcements display.

Have you found any great music teaching (sheet music, supplies, etc.) deals online this weekend? If so, let us know in the comments section!

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Posted in New Features and Fixes