We hope everyone’s week is going great. If you haven’t seen it in your inbox, don’t miss our first newsletter of 2017. Here are a few upcoming improvements currently being work on:

  • Make Private Calendar Events – A small but big change! The student field will become optional and when left blank, blocks out time on your calendar for personal events. That way, you can prevent a student from requesting a lesson during a time you are busy like a dentist appointment in the middle of the day or if you’re meeting with a prospective student, that isn’t added to your Student List yet.
  • Embed the Registration Form on Your Other Websites – Soon, you’ll be able to add a new student registration form on any website you own. Currently, you can place a login form on any site you own for existing students and parents. Some members add the login form to their personal teaching site or if they choose to use another site for their studio instead of a Music Teacher’s Helper website theme. The registration form will work exactly the same as the one on the studio website associated with your account.  
  • Start/End Dates for Rate Packages – In last week’s announcement, we described how to customize rate packages in Beta mode. We’re adding the ability to create start and end calendar dates for a specific package. This will be helpful for special circumstances and provide more flexibility in how you bill your students.

That’s it for this week. Happy teaching!

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Posted in New Features and Fixes

We hope that you’ve had a chance to check out Beta mode and experience the new features. Let us know what you think so far by clicking the Feedback tab on the right hand side when logged into Beta. If you haven’t had a chance to switch over but want to see all that’s included, please reference this support article, which is updated when new features are added.

Also, it’s now easier to keep up with these weekly announcements straight from your main dashboard. The Latest Blog Articles section at the bottom of your dashboard now shows these weekly updates and other announcements in one tab, and all other blog articles in another. The selected header is shown in blue. Clicking on the header switches over to the other section.

 

Get to Know the Beta Features: More Customizable Rate Packages

This improvement was announced already, but we want to make sure you know about it and where to find the tutorial.

With the new rate packages, you have greater flexibility and customization in how you charge your students and update your rates for multiple students at once. Rather than only being able to charge per lesson or a flat fee, under the new rates feature you will be able to set up rate packages to:

  • Bill hourly, weekly, monthly, or by semester
  • Charge for a series of lessons (a set amount for a certain number of lessons that you specify)
  • Bill up front in a lump sum or pro-rate the amount over the rate package
  • Choose to receive a reminder to reschedule a student when they are nearing the end of the lessons they paid for

All of this will be managed from one easy place in your Settings so you can create, edit and remove rate packages as needed and then assign each student a particular rate package that meets both their needs and schedule as well as yours.

For full instructions and how to use for new versus existing students, please reference this support article.

That’s it for this week. We’ll have more information on the latest beta changes for you next week. Happy teaching!

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Posted in New Features and Fixes

Welcome to 2017! We hope this year is even better than the last for you and your studio. A few announcements to start off the new year. First, you will now see an option to experience Beta mode once logged into your account.

Why Use Beta Mode?

Beta mode offers over dozens of improvements and new features in the Student, Calendar, Lesson, and Settings areas of the site. Here’s a list with links to instructions for the major new features in Beta mode. You can switch out of Beta mode at any time if you’d prefer not to use it at this time, but we hope to transition everyone over to the new features before too long.

Beta mode allows you to experience new features and gives our programming team an opportunity to fix any minor issues before making it permanent. While in Beta Mode, you’ll see a Feedback button on the right-hand side. Your feedback lets us know how it’s working and gives you an opportunity to share ideas for how we can continue to improve Music Teacher’s Helper.

Have a great first week of the new year and happy teaching!

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Posted in New Features and Fixes

We hope your holiday break is off to a great start! Starting this Wednesday, the Beta option will be available to all members! You’ll see a green notification near the top of your dashboard when logged in. For instructions on how to turn Beta mode on and off, and for a full list of new features in Beta with tutorials, please reference this support article. We’ll continue adding to that list and making announcements as Beta features are added. 

Additionally, an improved billing feature is on the way that will be easier to use and offers more control over what shows on invoices. There will be more details as we get closer to launch, but we’re excited about how the changes will improve you and your students’ experience!

Have Feedback?

While in Beta Mode, you’ll see a Feedback button on the right-hand side. Please let us know how it’s working for you and share your ideas for how we can improve Music Teacher’s Helper. We continue to receive excellent feedback that helps us further improve the new features.

Have a great week and happy teaching!

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Posted in New Features and Fixes

Everyone here at Music Teacher’s Helper would like to wish our members and their students a wonderful upcoming holiday and new year. Thank you for using Music Teacher’s Helper this past year to manage your studio – our team enjoys serving you and continually striving to deliver software that makes your lives’ better. Let’s get into this week’s announcements:

New Attendance Tab in Beta Mode

One of the most requested features we’ve had is the ability to track individual attendance for group lessons. This week, we’ll be releasing this feature to our beta members as part of the new Attendance page. Attendance and lesson notes are now entered on the Calendar under a new tab called “Attendance”, found next to the month/weekly/agenda and location views.  

Other Recent Beta Changes:

  • You now have the ability to switch a student between child and adult status. This is convenient in case you’ve entered them as a mistake or as child students grow up and begin paying for their own lessons.
  • In addition to creating events in the lesson menu, you can also create events in the Calendar of various durations by clicking and dragging from start to end time on week or day view. This also works for multi-day events on month view.

We’re also working on lots of other updates behind the scenes that and will continue to release them to Beta in the coming weeks.  

Have Feedback?

While in Beta Mode, you’ll see a Feedback button on the right-hand side. Please let us know how it’s working for you and share your ideas for how we can improve Music Teacher’s Helper. We continue to receive excellent feedback that helps us further improve the new features.

Have a great week and happy teaching!

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Posted in New Features and Fixes

Hi, Everyone. We hope your week is off to a great start and that our members living in cold weather climates are staying warm!

We have several announcements this week. First, our team has been updating more of the blue box help messages and knowledge base content for the new features.

music teacher software updates

 

 Other Recent Beta Changes:

  • Also, we put the Practice Log back under the Student menu. We’ll be improving the practice log more in future, but for now we’ll have the old option as it was, along with the view under the student profile.

What we’re working on next:

  • Ability to add multiple contacts for Adult Students. You can currently add multiple contacts for Child Students, each with their own set of phone numbers and email addresses to keep parents, grandparents, or other payees notified of billing or lesson information
  • As you know, it’s now a lot simpler to add new students to your account. Child students and adult students will both be added from the same form. And we’re updating this form to also make it easier  to add child students to an existing family. Add as few or as many details as you want about the student. This eliminates the need to navigate to multiple areas and saves you time.
  • Big improvements to invoicing and billing – stay tuned!

Have Feedback?

While in Beta Mode, you’ll see a Feedback button on the right-hand side. Please let us know how it’s working for you and share your ideas for how we can improve Music Teacher’s Helper. We’ve received some great feedback so far that has helped us further improve the new features.

Have a great week and happy teaching!

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Posted in New Features and Fixes

Andrew

Beta Released to 500 Members!

December 6th, 2016 by

Hi, Everyone. We hope your holiday season is off to a great start!

A couple announcements this week, starting with the Beta option being released to our 500 longest-paying teachers. If you see a green notification near the top of your dashboard when logged in, you’ve been selected. We’ll be rolling out the Beta option to everyone shortly and then making those new features live soon after.

As a reminder, this set of features includes major improvements to the Student Management area and Calendar, which we’ve detailed here.

This week, thanks to your feedback, we’ve also made a few changes to the Beta features that you’ll be seeing shortly.

New icon sets

music icons

We’ve updated our icons to give you more choices for different instruments and locations. We’ve also made them colorless so they’ll match better with the colors you choose for your lesson categories. Choose from over two dozen location icons for your calendar. This can be found within Settings under the Calendar tab. When you add a lesson you simply choose which location the lesson will be taught at, which will include your icons.

music student scheduling

There will also no longer be icons indicating the attendance status of events on the calendar. There are a few reasons for this. One is that it reduces the clutter of having too many icons on an event. But more importantly, you can now create your own attendance statuses, such as Late or Teacher Absent, and can set the billing status for each type of attendance. Lessons that have had their attendance set will show on the calendar as italicized and faded. And clicking the event will show you the attendance in the title of the popover that appears.

Emailing Students in Beta Mode

Music student emailing

As a reminder, emailing students is now done within the Students tab under the Manage Students subtab. This change allows you to filter by anything in the advanced student search, and email any types of contacts related to the student. Click here for full instructions.

Have Feedback?

You’ll see a Feedback button on the right-hand side when using Beta where you can let us know how it’s working for you and share your ideas for how we can improve Music Teacher’s Helper. Thank you for your input and for helping us serve you better.

Have a great week and happy teaching!

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Posted in New Features and Fixes

Hi Everyone. It’s almost here! Soon, you’ll be able to access all the features we’ve been announcing the past few weeks. And we’ll announce just a few more below. Of course, this is just one set of new features we’ll be releasing this year.

We’re working hard to get them ready for you, and update our software code so we can release features much faster moving forward. We’re excited about all the ways we’re continuing to make Music Teacher’s Helper even better for you so that you can run your studio more easily and effectively and connect better with your students. Thank you for your patience.

As a reminder, we’re first releasing these features as a beta version and instructions will follow for access.

software for music teachers

Improved calendar filtering and searching, and option to show student birthdays automatically on calendar

Filtering options are moving to above your calendar, and we’ve made it easier to see what’s filtered and to change it. You also have the option to show student birthdays and blocked dates automatically on the calendar.

Option to charge a per-person fee for an event

Special events or group lessons that require different pricing can be accommodated with per-person fees. With group lessons, you can track attendance and charges separately.

Set custom attendance statuses, and whether or not they’re billable

Create your own attendance statuses in your Studio Settings, and set whether or not they’re billable. Some example statuses could be: Teacher Absent (not billable) or Student Late (billable).

We’ll be sending an email as well as an in-software announcement when the Beta option is available. Keep an eye out for the announcement and if you have questions, please do not hesitate to contact support. Have a great week!

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Posted in New Features and Fixes

Hi everyone! I know we’re emailing you a lot lately, but there are so many new features and improvements we’re excited about that we know you’re going to love. In addition to the dozens we’ve already announced, here are several more you’ll get to start using soon.

swap_success_final

 

New Lesson Swapping Feature

If you have a full roster or keep a tight schedule, you may encounter multiple requests for schedule changes each month. This can be time-consuming with all the emailing and calling students to switch. This feature allows parents/students to opt-in to lesson swapping, where they can submit a request to other students to swap lesson times. Students will feel guilt-free requesting a swap without having to “bug the teacher”. And for you – no more mediating or wasting time on swapping lessons for your students. Let this highly requested feature handle it for you!

EditLessonFinal

Simpler Process for Creating and Editing Lessons and Events Right from Calendar Screen

Click and create an event within seconds by selecting a student’s name and time. Add details such as location, duration, and rate or allow it to default on your most common answers to save even more time. Clicking an existing event allows you to see important lesson information at once without having to jump to different screens. You can also easily edit event information right from the calendar pop-up.

Easier Online Booking for Students (Instant Booking)

Students can choose from your available time without you having to create specific lessons slots on the calendar. Mark your availability and unavailability and receive a notification once a new lesson is booked.

New Location View on Calendar

In addition to month, week, and day view, sort a day’s events on your calendar by location as a column for comparison. This can be helpful if you have a mix of lessons in your home studio, students’ homes, or additional places.

New Agenda View on Calendar

See all events listed out without empty space in between. This will be convenient to scan many events at once.

Set Default Category and Location

If you primarily teach one instrument and from one place, such as a home studio, setting a default category will save time when creating a new lesson event. If you teach multiple instruments and/or locations, selecting which is easy but setting the most common as default saves time.

Thank you for using Music Teacher’s Helper. These new features will make a big difference in how you run your studio and we’re so excited to make them available shortly!

Please don’t hesitate to contact support with any questions. Have a great weekend!

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Posted in New Features and Fixes

The dozens of Beta options launching shortly will be made available by opting in from your Settings page. We’ll provide instructions when that becomes available. If you haven’t seen the prior feature announcements, please reference the blog posts from August published here. We’ll have two more announcements this week rounding out the list.

Below are a few more features that will be available right away when the Beta becomes available:

Track Leads

Tracking leads will allow you to separate students who’ve expressed interest, from those who you’ve agreed to teach but who are simply waiting for an opening in your schedule (“Waiting List”). You’ll be able to select and email individual leads or select all and send a mass email out to your potential students. Once a potential student signs up for lessons, changing their status to “Active” is easy and all their existing information carries over.

See a Student’s Details, Lesson History, Payment History, and Practice Info All Within the Student’s Profile in the Student Management Area

No more clicking through different parts of the program to get a full picture of what’s going on with a student. See everything related to the student in one place, including an unlimited number of contacts for parents or grandparents who want to receive lesson or payment notifications.

Simpler Process for Creating Students

Quickly add a student with just their name and rate, or fill in more details as needed. (Or just a name if they’re a lead or on your Waiting list). In the near future, we’ll be adding a student import feature. More to come on that!

Customize Columns That Show on the Student List

Choose which columns you want to see on the student list. With 18 fields to choose from, you can decide which information is most important for you to see at a glance, whether a student’s default rate, their parent’s email address, skill level, and more. You’ll also have the ability to set whether you want the student’s first or last name to appear first throughout the site.

Update information for multiple students at once

Select one, some, or all students to quickly update the student(s) status, change their rates, reset their make-up lesson credits, and send login info all at once from the Student List. This will save time if you decide to raise your lesson rates, stop teaching for the summer, or when a student or parent forgets their login.

Customize cancellation policy settings

Choose whether to allow an automatic lesson cancellation and customize the amount of time leading up to a lesson such as one day or six hours. Set rules for canceling prior to or after the lesson time. For instance, if cancelled before your set deadline, a student can automatically be marked absent and allowed to schedule a make-up. Inversely, if a student cancels after the deadline, you may choose to automatically charge for the lesson if that is part of your studio policy.

Customize make-up policy settings

If you allow students to schedule make-up lessons, you can set the expiration for their make-up credit along with a reminder email, again with a custom set advanced notice, so they don’t forget to use the credit.

Thanks for using Music Teacher’s Helper and we look forward to hearing your feedback for the Beta option once it becomes available. Look out for a few more announcements this week describing additional features.

Thank you!

-Andrew & the entire Music Teacher’s Helper Team

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