Archives for 21 Oct,2006

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In addition to sending out email reminders to your students for upcoming scheduled lessons, Music Teacher’s Helper can now also send reminders for upcoming cancelled lessons! This can help cut down on students showing up for a lesson if they forgot it had been cancelled.

This option is turned off by default, but if you’d like reminders to be sent about cancelled lessons, you can enable this feature by going to the “Calendar” menu, and clicking “Event Reminders”. Then just put a check in the box that says, “Remind my students of cancelled lessons”.

However, it’s important to note that lesson reminders, whether scheduled or cancelled, will still use the same email template. So if you’re sending emails for cancelled lessons too, you’ll want to customize your lesson reminder email so it shows the status of the event (scheduled or cancelled). To edit your lesson reminder email, click “Email Templates” on the “Home” menu. Then click “Lesson Reminder.”  You can add the line about the event status by typing something like:

“This lesson is {$Attendance}”

(The word {$Attendance} will be replaced by “Scheduled” or “Cancelled” when the email goes out. You can also select the word {$Attendance} from the list of variables if you don’t want to type it.

Now in addition to cutting down on “no-shows”, you’re also cutting down on “oops-shows”. 🙂
Have a great day!

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