Music Teacher's Helper Blog

Reminding Your Students of Cancelled Lessons

In addition to sending out email reminders to your students for upcoming scheduled lessons, Music Teacher’s Helper can now also send reminders for upcoming cancelled lessons! This can help cut down on students showing up for a lesson if they forgot it had been cancelled.

This option is turned off by default, but if you’d like reminders to be sent about cancelled lessons, you can enable this feature by going to the “Calendar” menu, and clicking “Event Reminders”. Then just put a check in the box that says, “Remind my students of cancelled lessons”.

However, it’s important to note that lesson reminders, whether scheduled or cancelled, will still use the same email template. So if you’re sending emails for cancelled lessons too, you’ll want to customize your lesson reminder email so it shows the status of the event (scheduled or cancelled). To edit your lesson reminder email, click “Email Templates” on the “Home” menu. Then click “Lesson Reminder.”  You can add the line about the event status by typing something like:

“This lesson is {$Attendance}”

(The word {$Attendance} will be replaced by “Scheduled” or “Cancelled” when the email goes out. You can also select the word {$Attendance} from the list of variables if you don’t want to type it.

Now in addition to cutting down on “no-shows”, you’re also cutting down on “oops-shows”. 🙂
Have a great day!

About the Author

Brandon Pearce
Brandon Pearce is the founder and CEO of Music Teacher's Helper, a web-based software program to help music teachers manage the business aspects of teaching music lessons.

A piano teacher and computer programmer himself, he created Music Teacher's Helper as a side project to manage his own students, and in 2004, made it available for music teachers worldwide.

Since then, it has grown to supp... [Read more]

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