schedule

By Robin Steinweg

Blest be the binder that ties… together the details of my teaching. My Command Central Binder is one of three I’ll keep close this year. They’ll be colorful (because color makes me happy). They’ll be hardy (because I’m hard on them). They’ll be well organized (because I’m order-challenged).

The other two binders will be featured in future posts.

My Command Central binder is the one I need daily. It will help me run my studio smoothly. This information can be found in my computer lesson files. But I like hard copies printed out. I keep them in plastic sheet protectors. Then they don’t rip with continued use.

Command Central, Admin

Command Central Binder

Here are the administrative items I keep in this binder:

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By Robin Steinweg

How do you prepare for fall? A vacation from lessons or a lighter teaching load can offer opportunities to create a master list.

Prepare for Fall

Prepare for Fall

Here are some of my to-dos:

  • Determine available teaching times
    • Will I offer 30, 45 or 60-minute lessons?
    • How many weeks will I teach?
    • Will I give myself weeks off?
  • Send my policy, schedule, and registration forms to students
    • Let students sign up on MTH!
    • Will I get a raise?
    • Does my policy need tweaking or firming up (See other teachers’ policies for ideas)?
    • Will I require parents to initial sections and sign an agreement?
  • Weed my files
    • What haven’t I used in a year?
    • Are files titled for easiest retrieval?
    • Shall I divide by grade level or genre? What works best for me?
    • Might I use a retrieval system—such as Paper Tiger online?
    • Will I donate or sell what I don’t keep?
  • Clean/organize my studio
  • Attend workshops
    • Plan so I don’t purchase duplicates or binge
  • Check instruments for needed maintenance
  • Consider a theme for the year or season
    • Will group classes, recitals and special pieces reflect this theme?
    • Will I decorate according to the theme?
      • (a bulletin board labeled “Prepare for Fall” could contain notes/symbols to identify, or a picture with hidden music symbols. A football field with lesson “yard lines” might make for a prepare for fall practice push)
    • Choose new activities or games
      • A studio-wide motivation chart to record goals met
      • New game for group lessons
    • Contact waiting list if there are timeslots to fill
    • Look for décor, incentives and teaching aids at garage sales, thrift stores or a dollar store
      • Laser pointer
      • Stick with pointing hand
      • Shaped erasers
      • Stickers
      • Prizes for goals met or to add to the studio “store”
    • Waiting area materials
      for the waiting room

      for the waiting room

      • Puzzles
      • Books
      • Music magazines
      • Coloring books and crayons or colored pencils
      • Water bubbler or bottles
      • Swap out materials monthly or quarterly?
    • Add technology—for the techno-challenged, push yourself to try just one!

What would you add? Or do you prepare for fall in a totally different way?

In my August 28th post I’ll have ideas for creating teacher binders. See you then!

 

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When I first started using Music Teacher’s Helper five years ago, I found that I was saving so much administration time that I was able to increase my teaching load considerably. Over the past few years my studio has increased in numbers and has been at full capacity, with a waiting list, for quite some time now. However, I’ve found myself increasing the hours that I am teaching – extending an existing students’ lesson time by another 15 or 30 minutes a week as they progress at their instrument, or taking on siblings of existing students who have been on the waiting list for far too long. This has happened little by little over time, until recently I realised that despite Music Teacher’s Helper taking care of lesson notes, invoicing, resources I’ve lent to students and a whole lot more, there are still lesson plans to write, concerts to organise and emails to respond to. In the past I made sure that I didn’t leave my studio each day until all of this was done, but as my teaching hours have increased I’ve found myself bringing work home.  [···]

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